Administrative Assistant (m/f/o) 80-100%

For one of our clients in Rotkreuz, we are looking on a regular basis for a:

Administrative Assistant (m/f/o) 100%

Background:

The Administrative Assistant - Global Procurement Team provides primary administrative support to members of the Global Procurement team on a local site and global basis as needed. In addition, the role provides support to the Admin Team Coordinator as required.

Tasks & Responsibilities:

Owns the timely implementation of all Artwork Changes that affect printed secondary packaging material for the assigned commercial product portfolio
Manage multiple schedules including global (US, EU) meetings, and meeting with external parties
Work within the broader admin team within PTS to ensure aligned work practices and leverage them for peer-to-peer learningCoordinates with all Stakeholders (Affiliate DRA, Global PDR, Global PTR, Site MSAT, Packaging Site Coordinator
Coordinate onboarding/off-boarding and maintain org charts
Manage visits by outside suppliers and contract manufacturers
Help setup contracts for consultants
Order catering and other supplies for a variety of meetings and events
Track workspace allocation for CDMO members

Must haves:

Administrative education, commercial diploma, project coordinator experience or similar education – Bachelor degree or equivalent work experience
Fluent in English, written and spoken.
Minimum of 4 years of experience in administrative assistance, or related task
Excellent computer literacy, including MS Office, purchasing tools, financial systems, Sharepoint, Google C-Suite.
Experience demonstrating attention to detail, organization and follow-up skills
Able to handle routine and impromptu assignments with minimal supervision yet displays flexibility in taking direction from team members within the GP Organization and co-workers.
Experience in working in teams